Meeting Efficiency

Every meeting starts with a scramble. All talk is about the attachments, reply-alls, and "did everyone get the latest version?"

The bylaw, the reserve fund study, and last year's minutes are scattered across drives, inboxes, and laptops.

Good decisions made in the meeting. No system to track them. By next month, nobody remembers who owned what.

When someone joins the board, there's no easy way to get them up to speed. History lives in someone else's head.

Solutions

• Build agendas from templates, record motions and votes live, and automatically distribute minutes when you're done.
• Tag every document so any director can find what they need in seconds, not after a week of email chains.
• Assign action items with owners and due dates during the meeting. Track what's done, overdue, and what needs a nudge.
• Make decisions between meetings with polls; decisions added to your official record automatically.

Pricing

One flat fee per organization — not per user. Add directors as your board changes without watching your bill grow every renewal cycle.

User-Friendly Design

Designed for volunteer directors, not IT professionals. No training required — your whole board can be up and running in a day.

Data Security

Your data is stored in Canada on AWS infrastructure. For boards that want to keep their records close to home, that's a straightforward answer.

Support

Whether you need help getting set up or have a question mid-meeting, BoardSpace support is fast, knowledgeable, and understands how volunteer boards actually work.